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Fall Business Meeting

• Executive Board Report – Leigh Gates
  
  

  Update on ARLIS/NA conference schedule:

  
  

  Atlanta 2007

  
  

  Denver 2008

  
  

  Indianapolis 2009

  
  

  Northeast region 2010

  
  

  Minneapolis (joint VRA/ARLIS) 2011

  
  
  Several Task Forces (TF’s) have been working during the year and will report in Atlanta: Archives TF; Assessment TF; SEI Long Term Planning TF; and Membership Database TF.
  
  Book reviews will be posted bi-monthly on the ARLIS/NA web site.
  
  There will be no ARLIS/NA dues increase in 2007.
  
  ARLIS/NA will offer four travel awards of $750.00 each in 2007.



• Treasurers Report – Shelley Quattrocchi
  
  Bill Bunce Travel Account balance: $2050.00
  
  Checking Account balance: $3103.63
  
  See complete Financial Report on the last page of the Minutes.
  
  There are currently 34 members in good standing. Shelley clarified that even though each member’s Chapter dues are not due until April 1, the membership year is actually from January 1 to December 31. Starting in 2007, ARLIS Midstates members will receive three email notices of membership renewal. The first will go out in January, the second in February and the third in March. April 1 will remain the due date for membership dues.



• Nomination Committee Report – Alba Fernandez-Keys
  
  The committee is comprised of Alba Fernandez-Keys, Sara Carter and Miriam Nelson (Indiana University). Alba reported that Leslie Kott Wakeford is the Vice-Chair/Chair Elect candidate for 2007. The floor was opened for other nominations. No other candidate names were suggested. Ballots will go out by December 1, 2006



• Donation to 2007 ARLIS/NA Conference (Atlanta, April 26-30)
  
  B.J. Irvine moved that the Midstates Chapter donate $300.00 for the welcome party at the 2007 ARLIS/NA conference. The motion passed. The Midstates Chapter will donate $300.00 for the ARLIS/NA conference.



• William C. Bunce/ARLIS Midstates Travel Award
  
  Rijn Templeton called for committee volunteers. Sarah Carter and Eileen Fry volunteered to serve on the Travel Award Committee.



• Chapter Affiliation Agreement
  
  After a brief discussion, Annette Haines made a motion to vote on whether or not to affiliate the Midstates chapter with ARLIS/NA. B.J. Irvine amended the motion with a recommendation that we approve the Midstates chapter affiliation with ARLIS/NA. The motion passed unanimously to affiliate with ARLIS/NA. Shelley Quattrocchi and Jennifer Hehman will investigate insurance for officers and directors and make a recommendation at the next Midstates chapter meeting in spring 2007.



• 2009 ARLIS/NA Indianapolis Conference
  
  Conference Co-Chairs B.J. Irvine and Ursula Kolmstetter talked about plans for the North American conference and projected images of possible logos that are being designed by MFA students at the IU Bloomington School of Fine Arts. They also passed around examples of the logos. Ursula, B.J. and Eileen Fry will decide upon the logo.
  
  The theme for the conference is “Circle City Convergence: stART your engines.”
  
  

  Responsibility assignments to date are:

  
  
  

  Program Committee: B.J. Irvine, Chair; Eileen Fry; Terrie Wilson

  
  
  

  Workshops, Seminars and Symposia: Marc Gartler, Coordinator

  
  
  

  Registration/Hospitality Desk coordinator: Jane Ferger, Rijn Templeton

  
  
  

  Exhibits Coordinator: Kitty Jansen

  
  
  

  Special Events Coordinator: Sonja Staum, Leigh Gates

  
  
  

  Website Coordinator: Erika Dowell

  
  
  

  Local Guide Editor: Alba Fernandez-Keys

  
  
  

  Development Coordinator: Chair of the ARLIS/NA Development Committee and Local Development: Ursula Kolmstetter and ______________

  
  
  

  Tours Coordinator: Jennifer Hehman and Marsha Stevenson

  
  
  

  Publicity Coordinator: Annette Haines and Rebecca Price

  
  
  Volunteers are needed to help with the conference. Some of the open assignments are: Joint Conferences or Sessions and Special Events Sponsorship. Please contact B.J. if you can volunteer (irvine@indiana.edu ). Jennifer Hehman also asked for volunteers to help with the many tours during the conference.



• Website Revision Working Group Report – Sarah Carter
  
  Cheryl Hill and Sarah Carter comprise the working group. Sarah said that the hierarchy and organization of the web site will be improved, but the basic format will remain the same. Other possibilities discussed were a new image for the home page, adding pictures of the officers, and a separate visible link for the 2009 conference planning. The Midwest Cataloging Discussion Group link will be removed. Sarah asked that comments and suggestions be sent to her (saccarte@gmail.com ). Update (29Nov06): The link will remain due to post-meeting discussion which will lead to a resurrection of the group.



• ArLiSNAP Web Site – Megan Macken
  
  There is a new blog/web site at www.arlisnap.org for art library students and new art librarian professionals called ArLiSNAP. Megan distributed flyers describing the web site.