ARLIS-NA Midstates Chapter 
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Fall Business Meeting

Saturday, November 11, 2006
Art Institute of Chicago

The meeting was called to order at 10:20 a.m.

Present: Sarah Carter (Indiana University), Anne Champagne (Art Institute of Chicago), Matt Cook (Illinois Institute of Technology), Alba Fernandez-Keys (Indianapolis Museum of Art), Eileen Fry (Indiana University), Marc Gartler (Harrington College of Design), Leigh Gates (Art Institute of Chicago), Vivian Gladden (Indiana University Purdue University - Indianapolis), Jane Goldberg (University of Illinois at Urbana-Champaign), Annette Haines (University of Michigan), Jennifer Hehman (Indiana University Purdue University - Indianapolis), Cheryl Hill (Art Institute of Chicago), B.J. Irvine (Indiana University), Kitty Jansen (Eiteljorg Museum of American Indians and western Art), Allan Kohl (Minneapolis College of Art and Design), Ursula Kolmstetter (Indianapolis Museum of Art), Jane Larkin (International Interior Design Association) , Megan Macken (University of Chicago), Rebecca Moss (University of Minnesota), Anna Proctor (Indiana-Purdue University), Shelley Quattrocchi (Indianapolis Museum of Art), Chris Quinn (University of Illinois at Urbana-Champaign), Marsha Stevenson (University of Notre Dame), Wendall Sullivan (DePaul University), Steve Tatum (University of Iowa), Rijn Templeton (University of Iowa), Amy Trendler (Ball State University), Cheryl Vogler (St. Louis Museum of Art), Jing Liao (University of Illinois at Urbana-Champaign), Leslie Kott Wakeford (Art Institute of Chicago), Susan Winkler (Indiana University).
  • Executive Board ReportLeigh Gates

    Update on ARLIS/NA conference schedule:

    Atlanta 2007

    Denver 2008

    Indianapolis 2009

    Northeast region 2010

    Minneapolis (joint VRA/ARLIS) 2011

    Several Task Forces (TF’s) have been working during the year and will report in Atlanta: Archives TF; Assessment TF; SEI Long Term Planning TF; and Membership Database TF.

    Book reviews will be posted bi-monthly on the ARLIS/NA web site.

    There will be no ARLIS/NA dues increase in 2007.

    ARLIS/NA will offer four travel awards of $750.00 each in 2007.

  • Treasurers ReportShelley Quattrocchi

    Bill Bunce Travel Account balance: $2050.00

    Checking Account balance: $3103.63

    See complete Financial Report on the last page of the Minutes.

    There are currently 34 members in good standing. Shelley clarified that even though each member’s Chapter dues are not due until April 1, the membership year is actually from January 1 to December 31. Starting in 2007, ARLIS Midstates members will receive three email notices of membership renewal. The first will go out in January, the second in February and the third in March. April 1 will remain the due date for membership dues.

  • Nomination Committee ReportAlba Fernandez-Keys

    The committee is comprised of Alba Fernandez-Keys, Sara Carter and Miriam Nelson (Indiana University). Alba reported that Leslie Kott Wakeford is the Vice-Chair/Chair Elect candidate for 2007. The floor was opened for other nominations. No other candidate names were suggested. Ballots will go out by December 1, 2006

  • Donation to 2007 ARLIS/NA Conference (Atlanta, April 26-30)

    B.J. Irvine moved that the Midstates Chapter donate $300.00 for the welcome party at the 2007 ARLIS/NA conference. The motion passed. The Midstates Chapter will donate $300.00 for the ARLIS/NA conference.

  • William C. Bunce/ARLIS Midstates Travel Award

    Rijn Templeton called for committee volunteers. Sarah Carter and Eileen Fry volunteered to serve on the Travel Award Committee.

  • Chapter Affiliation Agreement

    After a brief discussion, Annette Haines made a motion to vote on whether or not to affiliate the Midstates chapter with ARLIS/NA. B.J. Irvine amended the motion with a recommendation that we approve the Midstates chapter affiliation with ARLIS/NA. The motion passed unanimously to affiliate with ARLIS/NA. Shelley Quattrocchi and Jennifer Hehman will investigate insurance for officers and directors and make a recommendation at the next Midstates chapter meeting in spring 2007.

  • 2009 ARLIS/NA Indianapolis Conference

    Conference Co-Chairs B.J. Irvine and Ursula Kolmstetter talked about plans for the North American conference and projected images of possible logos that are being designed by MFA students at the IU Bloomington School of Fine Arts. They also passed around examples of the logos. Ursula, B.J. and Eileen Fry will decide upon the logo.

    The theme for the conference is “Circle City Convergence: stART your engines.”

    Responsibility assignments to date are:

    Program Committee: B.J. Irvine, Chair; Eileen Fry; Terrie Wilson

    Workshops, Seminars and Symposia: Marc Gartler, Coordinator

    Registration/Hospitality Desk coordinator: Jane Ferger, Rijn Templeton

    Exhibits Coordinator: Kitty Jansen

    Special Events Coordinator: Sonja Staum, Leigh Gates

    Website Coordinator: Erika Dowell

    Local Guide Editor: Alba Fernandez-Keys

    Development Coordinator: Chair of the ARLIS/NA Development Committee and Local Development: Ursula Kolmstetter and ______________

    Tours Coordinator: Jennifer Hehman and Marsha Stevenson

    Publicity Coordinator: Annette Haines and Rebecca Price

    Volunteers are needed to help with the conference. Some of the open assignments are: Joint Conferences or Sessions and Special Events Sponsorship. Please contact B.J. if you can volunteer ( ). Jennifer Hehman also asked for volunteers to help with the many tours during the conference.

  • Website Revision Working Group ReportSarah Carter

    Cheryl Hill and Sarah Carter comprise the working group. Sarah said that the hierarchy and organization of the web site will be improved, but the basic format will remain the same. Other possibilities discussed were a new image for the home page, adding pictures of the officers, and a separate visible link for the 2009 conference planning. The Midwest Cataloging Discussion Group link will be removed. Sarah asked that comments and suggestions be sent to her ( ). Update (29Nov06): The link will remain due to post-meeting discussion which will lead to a resurrection of the group.

  • ArLiSNAP Web SiteMegan Macken

    There is a new blog/web site at for art library students and new art librarian professionals called ArLiSNAP. Megan distributed flyers describing the web site.

The meeting was adjourned at 11:40 a.m.

Respectfully submitted,

Shelley Quattrocchi

Secretary-Treasurer ARLIS Midstates
(With minor additions/revisions by Rijn Templeton and Leigh Gates)

November 11, 2006

Previous Balance Bunce Travel Award (4/26/2006) $2050.00
Current Balance Bunce Travel Award $2050.00
Previous Checking Account Balance (4/26/2006) $3258.63
Income since 4/26/06
  • Regular Memberships - 3 - ($ 60.00)
  • Student Memberships - 1 - ($ 10.00)
Total Members in Good Standing 11/11/06 - 34
Expenditures since 4/26/06
  • 3 checks - $75.00 each for Copyright panel participants
Current Balance Checking Account: $3103.63